What to change
Ask the supplier to rebuild from the shared project using the documented publication process. The goal is to prove that another authorised maintainer can produce the same required output without hidden files or remembered commands. Compare the expected public resource list with the resulting package before release. If a manual editorial input is intentional, name its owner and storage location so it remains an accountable dependency rather than an accidental local secret.
A worked example
Illustrative example
Illustrative test: A replacement maintainer produces the same sample guides without copying files from a colleague's desktop. A guide collection may exist on the developer's machine because they ran a forgotten local generation step. A second authorised maintainer follows the shared instructions and finds those files absent. The supplier documents the missing input and process, then repeats the build cleanly. Your acceptance sample includes the previously missing guides. Copying the files once would repair the immediate package but leave the next maintainer facing the same unexplained gap.
What this means for your practice
If a preview depends on files or commands that exist only on one person's computer, another maintainer may be unable to reproduce it. Ask your supplier to build the website from the shared project using the documented process. Compare the resulting resource list with the intended release. Any genuinely manual editorial input should have an owner and known storage location. The aim is not to eliminate every human step, but to make necessary inputs visible and repeatable. Copying missing files into one release may restore the immediate page while leaving the same weakness in place. A second authorised maintainer is a useful reviewer because their questions reveal assumptions the original developer no longer notices.
How to check the result
The release is reproducible from controlled inputs and documented steps.
A mistake to avoid
Copying the missing files once can conceal the unreproducible process.
Turn reading into a next step
Your action checklist
Work through these checks with your team or supplier. Tick the ones you have resolved and leave unknowns open.
Record what you know, what is still missing and the answer you need from your team or supplier.
Use project decisions only, without personal, patient or confidential details. Entries stay in this page and are not submitted to Kay & Co. Copy or download before leaving; this page does not save your notes.
Further reading
These sources provide background for the topic. The practice examples and checklist are illustrative planning suggestions from Kay & Co.
Related guides
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